Security Codes

The Security Codes panel lists all previously generated employee security code batches, and provides a function to download a specific batch to a comma-separated value (CSV) file. It also provides access to the employee security Code Generation panel, which is used to configure and generate a new employee security code batch.

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FAQs

• How long can security codes be?How long can security codes be?

  6-16 characters.

• What characters can be used for security codes?What characters can be used for security codes?

  There are three options: numeric, uppercase alpha, or uppercase alphanumeric.

• Can security codes be re-used?Can security codes be re-used?

  Yes. A security code assigned to an employee can be removed from that employee and assigned to another.

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Generate Codes

Select the Generate Codes function to open the employee security Code Generation panel. Note that this function is only enabled for users with permission to generate codes. If a user doesn't have permission, the function is disabled (gray).

Search

Locate an existing security code batch by entering part or all of its name. The list automatically updates as each character is entered; Enter does not need to be selected.

Clear the search field to display all security code batches in the list after performing a search.

Security Code Batch List

The list of existing security code batches. Batches are sorted by Date/Time by default, although users can sort the list by any of the other columns.

Total

The total number of employee security code batches.

Page Navigation

Page navigation tools are displayed if there are more than 10 employee security code batches..

Date/Time

Batches are sorted by Date/Time by default, newest to oldest.

Name

The name assigned to a batch when it was added.

Total Quantity

The number of security codes in a batch.

Not Used

The number of security codes in a batch that aren't currently assigned to an employee.

Download

The download function creates a CSV file, which a site can provide to a third-party card or badge service provider to create employee cards. The function is provided for each security code batch in the list.

Filename

Employee security code export files have a file name format of Name-ENNNNN.csv.

• Name: Batch name;
• E: Barcode type identifier (Security);
• NNNNN: Number of security codes in the batch.
• csv: File extension for comma-separated values files.

File Contents

Each CSV file contains four data components for each employee security code: a barcode instance of the code, a magnetic stripe instance of the code, the raw code, and a status that identifies whether the code is assigned to an employee.

Barcode

Each employee security barcode in the file uses the following format: $ECCCCCCCCCCCCCCCC

• $: Constant that identifies the code as barcode data.
• E: Constant that identifies the code as an employee security code.
• CCCCCCCCCCCCCCCC: The raw employee security code;

Magnetic Stripe

Each employee security code is provided in the following magnetic stripe format: DECCCCCCCCCCCCCCCC.

• D: Constant that identifies the code as magnetic stripe data.
• E: Constant that identifies the code as an employee security code.
• CCCCCCCCCCCCCCCC: The raw employee security code.

Raw Code

Each employee security code is provided in raw code format

• CCCCCCCCCCCCCCCC: The raw employee security code.

Status

Indicates whether the corresponding employee security code is assigned to an employee.

• IN USE: Code is assigned to an employee.
• NOT IN USE: Code is not assigned to an employee.

Text Editor Example

Here's an example of an employee security codes CSV file opened in a text editor application.

Spreadsheet Example

Here's an example of an employee security codes CSV file opened in a third-party spreadsheet application.

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