Credit Card Report

The Credit Card Report provides a detailed view of payment card charges, including normal sale charges, recurring wash plan subscription renewal charges, and partial approval charges. Generate the report for all payment card activity, specific charge activity, or specific payment card account activity. Note: The data rows can't be expanded to display the specific transaction details associated with the payment card activity.

  • Generate for single site, multiple sites, all sites, a site group, multiple site groups, or all site groups
  • Generate for single date or range of dates
  • Generate for last 4 digits of a payment card
  • Generate for card processing status
  • Export a generated report to CSV, HTML, PNG, MHT, PDF, RTF, TXT, XLS, XLSX, or DOCX

All Patheon Portal paginated financial reports include a set of functions to navigate report pages, resize the report view, print the report, and export the report. See Financial Report Viewer Tools for detailed information about each tool.

Report Parameters and Tools

The Credit Card Report tools include Preview Parameters (report time range, site group(s), site(s), terminals), Export Options, and Search. The Preview Parameters section opens by default when the Credit Card Report is selected from the list of financial reports, instructing, Waiting for parameter values....

PREVIEW PARAMETERS

The Credit Card Report parameters consist of a start date, end date, sites, card status, and trailing digits.

START TIME

The beginning date and time for the report. Select the date and time box to open a date and time modal.

END TIME

The ending date and time of the report. Select the date and time box to open a date and time modal.

Enter the same date as the Start Date to generate a report for a single day.

SITE GROUPS

Select the site groups box to open a drop-down list of site groups. Select a single site group, multiple select site groups, or all site groups to include for the report.

SITES

Select the site box to open a drop-down list of sites. Select a single site, multiple select sites, or all sites to include for the report.

STATUS

Select a specific card status, multiple select card statuses, or all card statuses for the report.

  • Select All
  • (empty)
  • Approved
  • Partial Approved

TRAILING CC DIGITS

Enter the last 4 digits of a payment card to generate the report for a specific card account.

EXPORT OPTIONS

The Export Options section provides the ability to export a generated Bank Deposit Report to any of the following file formats:

  1. CSV
  2. HTML
  3. PNG
  4. MHT
  5. PDF
  6. RTF
  7. TXT
  8. XLS
  9. XLSX
  10. DOCX

SEARCH

The Search section provides the ability to quickly locate a specific piece of text or data in the generated report.

Text Box

The text box provides a field to input the search criteria. Select Enter on a keyboard or use the provided ^ function or v function to invoke the search.

^ | v

Invoke the search function for the generated report, up or down.

Match case

Select the Match case option to only identify exact uppercase and/or lowercase matches in the results.

Match whole word only

Select the Match whole word only option to only identify exact text matches in the results.

Search Result

The Search Result area lists all search matches in the report. Each match identifies the page on which it is located, and the match is a link that can be selected to highlight its location on the generated report (in the report viewer).

Report Header

The first page header of the Transaction Report includes a Title, Subtitle, Report Generated, Generated By, Sites, Start Date, and End Date. If the report spans multiple pages, the header for all subsequent pages includes the Title, Report Generated, and Generated By.

Title

The title of the report is Credit Card Detail Report.

Subtitle

The subtitle of the report is Credit Card Charges.

Report Generated

The date on which the report was generated, in mm/dd/yyyy format.

Generated By

The employee who generated the report.

Sites

The site(s) for which the report was generated.

Start Date | End Date

The start date and end date for which the report was generated.

Report Data

The Credit Card Report data consists of cash device statuses, repositories, starting balances, cash received amounts, and more.

Invoice

The invoice for the credit card transaction.

Sale Status

The sale type, for example, Purchased, Plan Purchased, Refunded, or Reloaded.

Terminal

The name of the terminal where the credit card transaction occurred. For recurring plan renewals, the terminal is Recurring payment.

Charge Date

The date and time the credit card transaction occurred.

Type

The credit card brand type, for example, Visa or MC.

Acct Num

The first 5 digits and last 4 digits of the credit card account number.

Exp

The credit card's expiration month and year.

Status

The response provided by the credit card processor.

Auth

The authorization.

Mode

The method used to capture the credit card, for example, Insert.

Response Code

The response code provided by the credit card processor, for example, 000. This corresponds to the Response Message.

Response Message

The response message provided by the credit card processor, for example, Approved. This corresponds to the Response Code.

Amt

The dollar amount of the credit card transaction. Refund amounts are enclosed within parentheses, for example, ($25.75).

Report Footer

Page numbers are provided at the bottom of each report.