Cash Balance (Tablet)

The Cash Balance tablet terminal panel provides staff the ability to record cash bag starting balances, cash drops, and ending balances, as well as review and record ending balances for any terminal's cash bag.

Site staff can view a list of all terminal cash management sessions from the Cash Balance panel on a tablet terminal

Site staff can now go back and record ending balances for a previous day (e.g., if the manager cannot be there physically to count and put in the ending balance that day). Each configured cash repository that holds cash (bill and/or coin currency) now creates a cash management session each day. Peripherals that hold cash include:

User can track all these cash periods at a tablet terminal; User can reconcile any cash period. Corresponding Over/Short record is created base on reconciliation entry;

If employee has view\edit Cash Balance permission(s), he can view list of cash periods and reconcile any of them correspondingly. If employee doesn't have an edit Cash Balance permission, the "Pencil" icons and all Cash balance icons are disabled for him.

Site staff can reconcile tablet terminal cash repositories from the Cash Balance panel of a tablet terminal.

TABLET TERMINALS

Tablet terminals that are configured to accept cash payments create cash activity that can be tracked and reconciled in the Cash Balance panel. 

Tablet terminal cash acceptance may be associated with a configured cash repository, such as an assigned cash drawer, assigned cash bag, shared cash repository, or other site-defined cash location. 

The following transactions DO NOT create a new Cash Events record with a link to the Cash Period table in the database:

  • Non-cash purchase transactions - tender to check, credit, or gift card, on a tablet terminal don't create a Cash Events record in the database.
  • Wash subscription redemption transactions don't create a Cash Events record in the database.
  • Non-cash refund transactions - refund to check, credit, or gift card, on a tablet terminal don't create a Cash Events record in the database.
  • Non-cash void transactions - void sale tendered to check, credit, or gift card, on tablets don't create a Cash Events record in the database.
  • Non-cash wash subscription changes - tender or refund to credit card due to adding a car to a plan, downgrading a plan, upgrading a plan, or terminating a plan - don't create a Cash Events record in the database.

The following transactions DO create a new Cash Events record with a link to the Cash Period table in the database:

  • RECORD START BALANCE: A site cashier or manager records the starting balance for the tablet terminal cash repository. 
  • RECORD CASH DROP: A site cashier or manager records a cash drop for a tablet terminal cash repository.
  • RECORD END BALANCE: A site cashier or manager records the ending balance for the tablet terminal cash repository.
  • CASH: A tablet terminal sale partially or completely tendered to cash. 
  • CANCELLED SALE: A tablet terminal sale partially tendered to cash, but then cancelled. 
  • CASH WASH SUBSCRIPTION CHANGES: An existing wash subscription customer tenders or receives a refund using cash on a tablet terminal due to adding a car to a plan, downgrading a plan, upgrading a plan, or terminating a plan. 
  • CASH REFUND: A cash refund completed from a tablet terminal.
  • VOID CASH TRANSACTION: A previous tablet terminal sale tendered to cash is recalled and voided

Record Functions

If tablet terminal cash acceptance is enabled and the tablet terminal is associated with a cash repository, tablet terminal cash activity can be reviewed and reconciled from the Cash Balance panel and the Record Starting Balance, Record Cash Drop, and Record Ending Balance functions are displayed at the top.

If tablet terminal cash acceptance is not enabled, none of the functions are displayed on the Cash Balance panel.

Record Starting Balance

The Record Starting Balance function opens the STARTING BALANCE panel, which is used to record the starting cash placed in the configured tablet terminal cash repository at the start of a shift or day.

The function is disabled (gray) after a starting balance is recorded.

Record Cash Drop

The Record Cash Drop function opens the Cash Drop panel, which is used to record excess cash removed from the configured tablet terminal cash repository. A cash drop allows a site to track and reconcile cash received without keeping excessive amounts of cash in a tablet terminal cash repository throughout a day or shift.

The function is disabled (gray) if a starting balance hasn't been recorded.

Record Ending Balance

The Record Ending Balance function opens the Ending BALANCE panel, which is used to record the cash in the configured tablet terminal cash repository at the end of a shift or day.

The function is disabled (gray) if a starting balance hasn't been recorded.

Cash Transaction List

Batches are sorted by "Start Time\Date" by default (the "Terminal" is secondary factor);

User is able to change a sort field and sort direction in a list with click on corresponding field title;

Search

Search for a cash transaction or transactions by terminal name and/or cash repository. Use the search parameter field to restrict a search to just terminal name or just cash repository.

  • All: Select to search by terminal name and cash repository hardware name.
  • Name: Select to search by terminal name only.
  • Cash Repository: Select to search by cash repository hardware name only.

Terminal names can be unique, but cash repository names are set by the system. System cash repository names are:

  • Cash Drawer:
  • Bill Acceptor:
  • Coin Acceptor:
  • $10 Dispenser:
  • $20 Dispenser:

Total

The total number of cash transactions in the list.

Page Navigation

Page navigation tools are displayed if there are more than 10 cash transactions. Page icon(s) are placed on a row, each icon represents corresponding note page; User is able to switch to any existing page with click the corresponding page icon at a row.

Start Date/Time

The time and date a cash transaction session was opened.

Select the Start Date/Time column title to change the sort value and direction of all entries in the list based on each entry's start date and time.

End Date/Time

The time and date a cash transaction session was closed.

Select the End Date/Time column title to change the sort value and direction of all entries in the list based on each entry's end date and time.

Terminal

The name of the terminal that corresponds to the cash transaction session.

Select the Terminal column title to change the sort value and direction of all entries in the list based on each entry's terminal name.

Cash Repository

The name of the cash repository hardware or configured cash repository, such as coin acceptor, cash acceptor, cash drawer, or tablet terminal cash repository that corresponds to the cash transaction session.

Select the Cash Repository column title to change the sort value and direction of all entries in the list based on each entry's cash repository hardware name.

Start Balance

The cash amount in a holder at the very beginning of a cash transaction session;

Select the Start Balance column title to change the sort value and direction of all entries in the list based on each entry's starting balance value.

End Balance

The cash amount in a holder at the very end of a finance session.

Select the End Balance column title to change the sort value and direction of all entries in the list based on each entry's ending balance value.

Adjustment

The net cash adjustment (over, short, or even) based on the amount recorded when the finance session is reconciled by a site manager.

  • If Is Reconciled? is Yes, the ending cash balance amount counted and recorded by site staff was identical to the End Balance amount tracked by Patheon. If Is Reconciled? is No, then site staff need to count and record the ending cash balance.
  • <positive dollar amount>: The ending cash balance amount counted and recorded by site staff was this amount greater than, or over, the End Balance amount tracked by Patheon.
  • <negative dollar amount>: The ending cash balance amount counted and recorded by site staff was this amount less than, or short, the End Balance amount tracked by Patheon.

Select the Adjustment column title to change the sort value and direction of all entries in the list based on each entry's adjustment value.

Is Reconciled?

Indicates whether site staff manually recorded an ending cash balance for the cash repository hardware component.

  • Yes: Site staff edited the cash transaction entry and recorded an ending cash balance total.
  • No: No site staff edited the cash transaction entry and recorded an ending cash balance total.